MINUTES OF THE BOARD OF DIRECTORS OF SERRANO WATER DISTRICT

The Board of Directors of the Serrano Water District met in a special board meeting on Tuesday, May 9, 2017.  The meeting was held at the District Office located at 18021 Lincoln Street, Villa Park, California.

CALL TO ORDER:  President Bryant called the meeting to order at 8:00 a.m.

ROLL CALL:

BOARD OF DIRECTORS MEMBERS PRESENT:

Frank Bryant                           President

Greg Mills                               Vice President

Jerry Haight                            Board Member

C.L. “Larry” Pharris, Jr.           Board Member

Brad Reese                              Board Member

BOARD OF DIRECTORS MEMBERS ABSENT:

STAFF PRESENT:

Jerry Vilander                         General Manager

Ann Michel                             Director, Finance & Administration

Laura Heflin                            Administrative Assistant

Jeremy Jungreis                       Legal Counsel

GUESTS PRESENT:

Curt Pringle                             Curt Pringle & Associates

Katie Pringle                           Curt Pringle & Associates

Diana Fascenelli                      Villa Park Council Woman

Lisa Reese                               Villa Park Resident

Roy Herndon                          Orange County Water District

It was announced at 8:01 a.m., following roll call, that the Board would recess into closed session and that agenda items were being moved out of sequence due to the time constraints of Curt Pringle of Curt Pringle & Associates.

RECESS TO CLOSED SESSION

Conference with real property negotiators (Government Code Section 54956.8)

Property: Santiago Reservoir (Irvine Lake), adjacent to 4621 Santiago Canyon Road, Silverado Canyon, CA  92676.

Agency Negotiator:  Jerry Vilander

Negotiating Parties:  County of Orange

Under Negotiation:  Price and terms

The meeting was reconvened back into open session at 8:35 a.m., and it was announced that there was no reportable action, however, the Board of Directors provided Curt Pringle with direction.

SEATING OF NEW DIRECTOR

General Manager Vilander administered the Oath of Office to Brad Reese.  Fellow Board members and staff congratulated Brad on his appointment to Director of Division 1.

BOARD REORGANIZATION

Director Mills moved that Director Haight be appointed Vice President and Director Haight respectfully withdrew.

It was moved (Director Haight), seconded (Director Reese), and unanimously carried with Directors Bryant, Haight, Mills, Reese and Pharris voting yes to appoint Director Mills to the position of Vice President of the Serrano Water District Board of Directors.

COMMITTEE ASSIGNMENTS

The Committee assignments presented by President Bryant were approved as presented via consensus.

PRESENTATION BY ORANGE COUNTY WATER DISTRICT – ROY HERNDON

Roy Herndon of Orange County Water District presented an overview of the current drought.  Highlighted items included the damage at Oroville Dam, status of the snowpack, drought status, groundwater and Orange County Water District Board actions.  Questions and answers followed.  Mr. Herndon was thanked for his informative presentation.

PUBLIC COMMENT

None.

BOARD MINUTES

Consideration of Serrano Water District Board Meeting minutes of April 11, 2017.  Director Pharris moved that the minutes of the April 11, 2017 meeting be approved as submitted, Director Mills seconded the motion, and the motion was carried with Directors Bryant, Mills, and Pharris voting yes and one abstention (Director Reese).

Consideration of Serrano Water District Board Meeting minutes of April 27, 2017.  Director Pharris moved that the minutes of the April 27, 2017 meeting be approved as submitted, Director Mills seconded the motion, and the motion was carried with Directors Bryant, Mills, and Pharris voting yes and one abstention (Director Reese).

GENERAL MANAGER REPORT

General Manager Vilander summarized the status of Board Committee and management matters as agendized for the month of April.  General Manager Vilander reported that on his meeting with risk management staff from Irvine Ranch Water District, the upcoming Orange County Water Summit, and the pipeline replacement on Villa Woods Drive.  The current lake elevation is 766.6.

FINANCIAL REPORT

Following presentation of the financial report by Ann Michel, Director of Finance and Administration, it was moved (Director Mills), seconded (Director Reese), and carried with Directors Bryant, Pharris, Mills, and Reese voting yes to approve the disbursements in the amount of $199,484.10.  Director Reese remarked that he thought the District may be able to cut the ADP fee in half and recommended that District staff explore Big Fish for payroll.  Also, Director Reese asked to see a breakdown for the $2,100 bill to AT&T.  General Manager Vilander remarked that Irvine Ranch Water District did not have a vehicle for sale for the dam keeper and reported that he would meet with the Construction Committee to explore other options.  General Manager Vilander will follow up with Chad Zimmerman regarding bee removal services.

WATER REPORT

Ann Michel, Director of Finance and Administration, presented the water report.  It was moved (Director Mills), seconded (Director Bryant), and carried with Directors Bryant, Pharris, Mills, and Reese voting yes to receive and file the water report.    

DISTRICT RULES AND REGULATIONS

Following presentation of District Rules and Regulations led by General Manager Vilander it was moved (Director Mills), seconded (Director Pharris), and carried with Directors Mills, Pharris, Reese, and Bryant voting yes to approve the District Rules and Regulations as presented and to place on the District website.

BAD DEBT WRITE-OFFS FOR FISCAL YEAR 2016-2017

Following discussion, it was moved (Director Reese), seconded (Director Mills), and carried with Director Mills, Bryant, Pharris, and Reese voting yes to authorize write-offs in the amount of $1,835.21 as presented.

PURCHASE OF BACKHOE

Following discussion led by General Manager Vilander, it was moved (Director Pharris), seconded (Director     Mills), and carried with Directors Reese, Pharris, Bryant, and Mills voting yes to authorize the General Manager to issue a purchase order in the amount of $96,220.85.

PATROL SERVICES FOR IRVINE LAKE

Following discussion led by General Manager Vilander, it was moved (Director Mills), seconded (Director     Pharris), and carried with Directors Reese, Pharris, Bryant, and Mills voting yes to approve the proposal as presented.  Director Reese asked General Manager Vilander to ensure that the contract was month-to-month with Patrol One.  Director Pharris requested that General Manager Vilander look into GPS tracking services for the patrol company.

PROPOSAL FROM IT PROBLEM SOLVERS TO UPGRADE DISTRICT NETWORK SERVER

Following discussion led by General Manager Vilander, it was moved (Director Reese), seconded (Director     Mills), and carried with Directors Reese, Pharris, Bryant, and Mills voting yes to approve the proposal as presented.

CORRESPONDENCE

Correspondence was reviewed as agendized.

DIRECTOR COMMENTS AND REPORTS

President Bryant and Director Pharris requested that correspondence coming from the District be reviewed prior with the Board President.

ATTORNEY’S REPORT

None.

ADJOURNMENT

The meeting was formally adjourned at 10:30 a.m. The next regularly scheduled meeting will be held on Tuesday, June 13, 2017 @ 8:30 a.m. at the District office. 

Laura Heflin, Administrative Assistant