Board Meeting - 10/11/2016

 

MINUTES OF THE BOARD OF DIRECTORS OF SERRANO WATER DISTRICT

 

The Board of Directors of the Serrano Water District met in a regularly scheduled board meeting on Tuesday, October 11, 2016.  The meeting was held at the District Office located at 18021 Lincoln Street, Villa Park, California.

 

CALL TO ORDER:  President Pharris called the meeting to order at 8:30 a.m.

 

ROLL CALL:

BOARD OF DIRECTORS MEMBERS PRESENT:

C.L. “Larry” Pharris, Jr.          President

Frank Bryant                           Vice President

Jerry Haight                            Board Member

Richard A. Freschi                  Board Member

 

BOARD OF DIRECTORS MEMBERS ABSENT:

 

STAFF PRESENT:

Jerry Vilander                         General Manager

Ann Michel                             Director, Finance & Administration

Laura Heflin                            Administrative Assistant

 

GUESTS PRESENT:

Katie Pringle                           Curt Pringle & Associates

Brad Reese                              Villa Park Resident

Diana Fascenelli                      Villa Park Council Woman

Greg Mills                               Villa Park Council Man

 

 

PUBLIC COMMENT

Council Woman Fascenelli announced that the Halloween fest was coming up and welcomed all to attend.  The election is also coming up in November.  Some signs were stolen in the city and found in Orange Park Acres.  Signs should not be placed on city property.

 

BOARD MINUTES

Consideration of Serrano Water District Board Meeting minutes of September 13, 2016.  Director Freschi moved that the minutes of the September 13, 2016 meeting be approved as submitted, Director Haight seconded the motion, and the motion was unanimously carried with Directors Bryant, Haight, Freschi and Pharris voting yes.

 

Consideration of SWD Recreation, Inc. Board Meeting minutes of September 13, 2016.  Director Freschi moved that the minutes of the September 13, 2016 meeting be approved as submitted, Director Haight seconded the motion, and the motion was unanimously carried with Directors Bryant, Haight, Freschi and Pharris voting yes.

 

GENERAL MANAGER REPORT

General Manager Vilander summarized the status of Board Committee and management matters as agendized for the month of September.   Highlighted items included a discussion of the summary of the meetings held with East Orange County Water District, Irvine Ranch Water District and Curt Pringle & Associates.  Additionally, boundary issues were discussed. 

 

 

STATUS OF DROUGHT RESPONSE AND WATER SUPPLY

General Manager Vilander reported that September was approximately 7% reduced in consumption compared to 2013. 

FINANCIAL REPORT

Following presentation of the financial report by Ann Michel, Director of Finance and Administration, it was moved (Director Haight), seconded (Director Freschi), and unanimously carried with Directors Bryant, Pharris, Freschi and Haight voting yes to approve the disbursements in the amount of $356,630.28.  Valves will be capitalized and removed from the operational budget.  Director Bryant enquired about possible redistribution of the amounts in the various reserve accounts.  It was moved (Director Haight), seconded (Director Freschi), and unanimously carried with Directors Bryant, Pharris, Freschi and Haight voting yes to approve the disbursements in the amount of $5,507.96 for SWD Recreation, Inc.

 

WATER REPORT

Ann Michel, Director of Finance and Administration, presented the water report.  It was moved (Director Bryant), seconded (Director Haight), and unanimously carried with Directors Bryant, Pharris, Freschi and Haight voting yes to receive and file the water report.  

 

ANNUAL STATEMENT OF EMPLOYEE REIMBURSEMENT

Ann Michel, Director of Finance and Administration, presented the annual statement of employee reimbursement.

 

EAST RESERVOIR OPERATIONS PLAN

Following discussion, it was moved (Director Bryant), seconded (Director Haight), and unanimously carried with Directors Bryant, Pharris, Freschi and Haight voting yes to authorize staff to proceed with recommended repairs to the Smith Reservoir as well as tank cleaning to be performed by Divecorr, Inc. in an amount not to exceed $50,000 to include both repairs and cleaning.

 

CORRESPONDENCE

None.

 

DIRECTOR COMMENTS AND REPORTS

None.

 

ATTORNEY’S REPORT

Attorney Kuperberg reported that signs must be placed on restroom doors indicating that they are gender neutral.  Sexual harassment training is now required every two years.

 

RECESS TO CLOSED SESSION

It was announced that there wasn’t a need to hold closed session.

 

ADJOURNMENT

The meeting was formally adjourned at 10:00 a.m.  The next regularly scheduled meeting will be held on Tuesday, November 8, 2016 @ 8:30 a.m. at the District office.                                           

                                                                                               

                                                                                                Laura Heflin, Administrative Assistant